School Operations Platform

Less logistics.
More learning.

Belltower replaces the spreadsheets and email chains that slow schools down. One connected platform, built specifically for how schools operate.

One platform. Every operation.

PTO & Leave Management
Substitute Assignment
School Administration
Carline Dismissal
Field Trip Management
Multi-Campus Support
Volunteer Compliance
Licensure Tracking

Purpose-built tools for the tasks that slow schools down

Every module in Belltower targets a specific operational pain point. Together, they give administrators a clear, connected picture of how the school runs day to day.

PTO & Leave Management

Staff submit requests online. Supervisors approve or deny in one click. Balances update automatically.

  • One-click email approval — no login required
  • Real-time balance tracking with full audit trail
  • Annual allotment policies per role
  • Automated notifications and calendar export
  • Payroll-ready PTO reports

Substitute Assignment

When staff call out, coverage gaps are surfaced immediately and subs or internal staff are matched to open periods.

  • Triggered automatically by PTO approvals
  • Outside subs or internal staff coverage
  • Period-by-period coverage view
  • Double-booking conflict warnings
  • Assignment history with Excel export

Field Trip Management

Plan, staff, and track every field trip from chaperone sign-up through vehicle assignments and student attendance.

  • Chaperone assignment with student groupings
  • Driver clearance requirements (MVR-linked)
  • Drag-and-drop vehicle assignment board
  • Payment tracking with installment support
  • Export trip rosters

Carline Dismissal

Staff enter family tag numbers on any device. Students are called on a live display screen as cars arrive.

  • Live call board for display screens
  • Audio announcements for each call
  • Real-time sync across all devices
  • All-call for remaining students

School Administration

Centralize student, family, guardian, and employee records in one searchable, filterable admin panel.

  • Students, families, guardians, and staff records
  • Tokenized guardian intake forms
  • Bulk upload and data export
  • Role-based access control
  • Year-end promotion and grade retention workflow

Volunteer Compliance

Collect and track volunteer agreements, background checks, and driver clearances across your parent community.

  • Digital volunteer agreements with e-signature
  • Background check request and status tracking
  • Chaperone and driver clearance flags
  • Per-student compliance report for teachers and admins
  • PDF export of signed agreements

Licensure Tracking

Keep staff certifications and professional licenses current with expiration tracking and automated alerts.

  • License and certification records per staff member
  • Expiration alerts sent before licenses lapse
  • Admin view across all staff at a glance
  • Staff self-service license submission

Designed for schools,
not adapted for them

Generic HR and admin tools were not built with school workflows in mind. Belltower was, from the way PTO balances are calculated to how dismissal runs across multiple campuses.

Less coordination overhead

PTO requests, sub assignments, and dismissal all generate the right notifications automatically. Staff spend their time on students, not chasing down approvals or coverage.

Multi-campus from day one

Schools with multiple campuses can run independent carline sessions, filter reports by location, and assign staff and students to their home campus without extra configuration.

Built to grow with you

Modules activate when you need them. Start with PTO tracking and add dismissal when you are ready. Nothing is locked behind a configuration you cannot control.

7
Integrated operational modules
1
Login for your entire staff
Campuses supported per school
0
Spreadsheets required

Ready to see it in action?

Request a live demo and we'll walk through how Belltower fits your school's workflow.